Document Scanning

Your Files are In Good Hands

Document Scanning Services from MTS Software Solutions enable businesses, government agencies, and organizations of all types to turn paper documents into organized digital files.

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illustration of document moving from bankers box to scanner to digital output on monitor

Scanning Services We Provide

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archive icon: 3 book volumes held together with a C-clamp
  • Archives
  • Legacy Documents
  • Records & Back Logs
  • Collections & Back Issues
  • Historical Documents
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Day-forward Scanning
  • Loan Documents
  • Invoices
  • Claims
  • Records
  • Lockbox
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Book & Large Format Scanning
  • Books & Folios
  • Periodicals
  • Blueprints
  • Architectural Drawings
  • Engineering Plans
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Microform Scanning
  • Microfilm
  • Microfiche
  • Aperture Cards

What We Scan

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Letter/Legal Documents icon

Letter/Legal Documents

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Large Format icon

Large Format

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Newspaper icon

Newspapers

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Book icon

Books

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Microfilm icon

Microfilm

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Microfiche icon

Microfiche

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Aperture Card icon

Aperture Cards

How It Works

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Top Bullet icon
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Project Assessment icon: document blank corner curl ruler pencil

Project Assessment

The first step of any scanning project is to review the details & requirements including source document format, types of files to be scanned, number of images, time frame, location, etc.

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Pick-up and Transport icon: distribution truck moving 10 foot

Pick-up & Transport

If your project is to be performed at our secure facility, we can box, inventory, and transport your documents in our company-owned vehicles maintaining "chain-of-custody" throughout the project.

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Document Preparation icon: staple remover

Document Preparation

We accept paper in all conditions…stapled, with paperclips, covered with post-it notes, and more. At this step, we prepare the paper for scanning and can even capture the content of your post-it notes.

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Scanning icon: document column 1 scanning

Scanning

Our full-time scanning services team use production-level document scanners and industry-leading scanning software to produce accurate image results as efficiently as possible.

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Image Enhancement icon: document application check mark

Image Enhancement

Quality control is important to us and happens at every step of the process. At this step, we have a team dedicated to verifying the image quality and confirming the accuracy of the associated data.

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Custom Indexing icon: document code html

Custom Indexing

A dedicated document indexer performs an additional review for image quality and assigns index values (metadata) to each image for easy and efficient search and retrieval.

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Delivery of Document Images and Data icon: cloud 3 shaped outline external harddrive

Delivery of Document Images & Data

We offer various options for delivering the digital files including CD/DVDs, Secure FTP, Encrypted Hard Drive, and import and/or integration to business systems.

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Document Storage, Destruction, or Return icon: handtruck boxes

Storage, Destruction, or Return

Depending on the preference of the client, we can facilitate long-term storage, secure destruction, or return delivery of your documents.

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